Privacy Policy

This Privacy Policy is edited by the Association of County Commissions, having a registered office at 2 North Jackson Street, Montgomery, Alabama 36104 (hereafter, the “Data Controller”).

The Data Controller offers a platform for sharing information and networking (hereafter, the “Platform”) to its users which have subscribed on the Platform and as such have a user account (hereafter, the “Users”). The Platform is available at the following url address : www.countyfamily.org

The Data Controller uses a solution called “Hivebrite”, which enables the import and export of user lists and data, the management of content and events, the organization of emailing campaigns and opportunity research and sharing as well as the management of funds.

In this regard, the Data Controller collects and processes User’s personal data in accordance with the Privacy and Cookie policy.

The Data Controller is particularly aware and sensitive with regards to the respect of its Users privacy and personal data protection. The Data Controller commits to ensure the compliance of the processing it carries out as data controller in accordance with state and federal data protection laws.

The Data Controller has put in place an appropriate privacy and cookie policy to be fully transparent on how the personal data of Users are processed within the use of the Platform and services provided.

This privacy policy is intended for the Users of the Platform of the Data Controller.

Date of last update: July 18, 2022

1. COLLECTED PERSONAL DATA

1.1 When subscribing on the Platform

When subscribing to the Platform, the User is informed that its following personal data is collected for the purpose of creating a user account:

Mandatory data

• First name;
• Last name;
• Email address;
• Role in county government;
• Employing county

The User is informed that it is not possible to access the Platform without providing the mandatory data strictly necessary to create an account and authenticate the User.

1.2 During the use of the Platform

The User may validly publish, at its own initiative, any content on the Platform which shall be kept by the Company:

• Profile Information
• Posts
• Forums

The User is aware that when using the Platform, the User may decide to provide « sensitive data » within the meaning of data protection laws, for example, data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, concerning sexual orientation, etc. By providing such sensitive data, the User agrees to their processing by the Platform in the conditions set forth in this Privacy Policy.

2. THE PURPOSE OF THE DATA PROCESSING

The Data Controller and its subcontractors process personal data that are freely transferred by the User when accessing the services proposed by the Platform for the following purpose:

Purpose

• Creation and management of a user account;
• Providing the User with all functionalities of the Platform, meaning:
  • Sending invitations for events organized by Data Controller or other Users, if the User has accepted to receive such invitations;
  • Sending offers from the Data Controller or its partners if the User has accepted to receive such offers.
  • Inviting the User to events organized by the Platform
• Storaging User personal data;
• Managing transactions through the Platform;
• Managing delinquencies and claims;
• Managing prospective operations:
  • Sending email prospect campaigns in the name of the Association of County Commissions of Alabama and/or its subdivisions
  • Sending newsletters in the name of the Association of County Commissions of Alabama and/or its subdivisions
• Making statistics in order:
  • To improve the quality of the services proposed by the Platform;
  • To improve the usage functionalities of the Platform;
• Making statistics regarding the effective use of the Platform;
• Making statistics regarding the different levels of activity on the Platform;
• Enabling the synchronization of the User’s LinkedIn profile;

3. DATA RETENTION PERIOD

The Data Controller informs the User that the personal data related to the User Account is retained only during the length of the User’s subscription on the Platform.

Following the termination of said subscription, the data collected upon the subscription as well as the content published by the User on the Platform shall be deleted after a maximum period of one year.

4.DATA TRANSFERS

Data transfers within the United States are governed by the federal standard data protection clauses.

5. COMMITMENT OF THE DATA CONTROLLER

The Data Controller commits to process User’s personal data in compliance with data protection laws and undertake to, notably, respect the following principles:

• Process User’s personal data lawfully, fairly, and in a transparent manner;
• Only collect and process the Users’ data for the strict purpose as described under article 2 of the present privacy policy;
• Ensure that the personal data processed are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
• Do the best efforts to ensure that the personal data processed are accurate and, if necessary, kept up to date and take all reasonable steps to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
• Keep personal User’s data for no longer than is necessary for the purposes for which they are processed;
• Put in place all necessary technical and organizational appropriate measures in order to ensure the security, confidentiality, integrity, availability and the resilience of the process systems and services;
• Limit the access to the Users’ data to the persons duly authorized to this effect;
• Guarantee to the Users their rights under the Data Protection Law in relation to the processing of their data and make the best efforts to satisfy any request, where this is possible.

6. EXERCISE OF THE USERS’ RIGHTS

The User is duly informed that it disposes at any time, depending on the legal basis of the processing, a right to access, to rectification, to erasure, to restriction of processing, to data portability, and to object.

When processing is based on User’s consent, the User possesses the right to withdraw consent at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.

The User can exercise its rights by sending mail to the following address [P.O. Box 5040, Montgomery, AL 36103] provided that the User justifies his/her identity.

7. COOKIES

The Data Controller informs the User that Hivebrite, as well as its subcontractors, uses a tracking technology on its terminal such as cookies whenever the User navigates on the Platform subject to the conditions described in the Data Controller Cookie Policy.

8. RECIPIENT AND PERSONS AUTHORIZED TO ACCESS THE USERS’ DATA

Only authorized persons working for the Data Controller can access your personal data. The Data Controller makes its best effort to ensure that these groups of people remain as small as possible and maintain the confidentiality and security of User’s personal data.

The Data Controller also uses trusted service providers to carry out a set of operations on its behalf for hosting and payment services. The Data Controller can also use service providers in the tech industry, editors of specific tools integrated in the Platform for technical purposes.

The Data Controller only provides service providers with the information they need to perform the service and ask them not to use your personal data for any other purpose. The Data Controller does its best to ensure that all these trusted service providers only process the personal data on our documented instructions and provide sufficient guarantees, in particular in terms of confidentiality, expert knowledge, reliability and resources, to implement technical and organizational measures which will meet the requirements of existing laws, including for the security of processing.

The Data Controller may be required to disclose or share your personal data to comply with a legal obligation, or to enforce or apply our terms of use/sale or any other conditions you have accepted; or to protect the rights, safety or property of the Association of County Commissions of Alabama, its members or employees.

List of the main service providers: