Fleet Manager

Postion Overview

JOB SUMMARY: This position maintains a physical inventory of parts to support the maintenance and repair of departmental vehicles and heavy equipment, procures parts, materials, and supplies, prepares requisitions, and works with vendors for the acquisition of parts, maintains and schedules fleet maintenance, service, fuel, and repair data, and maintains equipment warranty, maintenance history, and repair costs for entry into a computer system.

ESSENTIAL JOB FUNCTIONS:
• Maintains physical inventory of parts and supplies for the vehicle and equipment maintenance and repair functions of the departments under the authority of the Lee County Engineer (i.e., Highway Department, Environmental Services, etc.)
• Issues parts from inventory, completers required paperwork, and enters data into computer software.
• Establishes contact with vendors to secure information on availability, specifications, and price of parts. Secures best price consistent with quality and delivery. Places orders, purchases, and secures purchase orders if necessary for parts, materials, and supplies. Arranges for delivery of parts and/or picks up parts from various vendors when required.
• Prepares and assists with requisitions, including specifications, for shop parts, materials, and supplies needed.
• Discusses bidding process with vendors. Ensures compliance with Alabama’s Competitive Bid law regarding purchases of parts, materials, and supplies. Checks requests with annual and state bids for compliance with bid prices and specifications.
• Prepares purchase request forms for purchase orders. Specifies quantity, part number, delivery fees, shipping instructions, and any other requirements.
• Prepares invoices and procurement card documentation for shop purchases and submits to the Highway Department Administrator for processing.
• Checks parts and supplies received to ensure that materials received are consistent with specifications, quantity, quality, and price.
• Maintains records of items in stock, released from stock, special tools, equipment, and prepares reports as required.
• Maintains computerized perpetual inventory of parts and supplies. Records registration, serial numbers, and warranty information of vehicles and equipment.
• Maintains records of fuel purchased, delivered, and used by the county.
• Maintains service and repair data on each vehicle and piece of equipment. Notifies department personnel when their vehicles are due for preventive maintenance and schedules maintenance accordingly.
• Assures that parts room and storage area are maintained in an orderly and safe manner.
• Files documents, shop work orders, records, and reports as necessary.
• Works closely with Shop Supervisor to see that parts required to complete shop work orders are in inventory or can be secured in a timely manner.
• Attends meetings, seminars, training and employee events or functions.
• Sends e-mails, faxes, makes copies, makes computer entries, creates reports, types documents, and maintains filing system.
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Performs other related duties as assigned.

Education Requirements

GED or high school diploma

Skill, Certification & Experience Requirements

• Technical or analytical experience

Closing Date for Applications

Applications accepted continuously.