Administrative Assistant-Solid Waste

Postion Overview

JOB SUMMARY:  This position performs administrative duties in support of department operations

 

MAJOR DUTIES:

Answers phones and greets visitors; provides information and assistance; takes messages; makes appointments; refers to appropriate personnel

Prepares letters and memoranda

Processes monthly and quarterly billing; posts payments; totals deposit slips; prepares bills for mailing

Makes bank deposits

Sorts and distributes mail

Processes purchase orders

Manages landfill program accounts

Manages commercial dumpster accounts

Maintains inventory of office supplies; purchases supplies as needed

Processes returned checks

Performs other related duties as assigned

 

KNOWLEDGE REQUIRED BY THE POSITION:

Knowledge of department policies and procedures

Knowledge of modern office practices

Knowledge of the principles and practices of records Management

Knowledge of job-related software applications

Skill in operating such office equipment as a computer, calculator, typewriter, copier and facsimile machine

Skill in report preparation and records maintenance

Skill in public and interpersonal relations

Skill in oral and written communication

 

SUPERVISORY CONTROLS:  The Solid Waste Supervisor assigns work in terms of general instructions.  The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the results

 

GUIDELINES:  Guidelines include office procedures and civil service rules.  These guidelines are generally clear and specific, but may require some interpretation in application

 

COMPLEXITY:  The work consists of related administrative duties.  The variety of tasks contributes to the complexity of the position

 

SCOPE AND EFFECT:  The purpose of this position is to provide administrative support for the Solid Waste Department.  Success in this position contributes to the efficiency and effectiveness of department operations

 

PERSONAL CONTACTS:  Contacts are typically with co-workers and members of the public

 

PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information and provide services

PHYSICAL DEMANDS:  The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping.  The employee occasionally lifts light and heavy objects

 

WORK ENVIRONMENT:  The work is typically performed in an office

 

SUPERVISORY AND MANAGEMENT RESPONSIBILITY:  None

 

MINIMUM QUALIFICATIONS:

Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years

Education Requirements

GED or high school diploma

Skill, Certification & Experience Requirements

• Clerical experience
• Customer service/public contact experience
• Data or recordkeeping experience

Position Benefits

• Paid sick leave and vacation time
• Paid time off for federal and state holidays

Closing Date for Applications

Applications accepted continuously.