Accounts Payable Technician

Postion Overview

Arranges for payment of all purchase orders approved by the Commission. Maintains account payable claims file and purchase order file. Types miscellaneous letters, forms and reports.

Successful applicants must pass a criminal background check and will be subject to a pre-employment physical. 

Essential Job Functions

Accounting and Financial

1. Receives invoices and statements and attaches to corresponding purchase orders.
2. Verifies invoices with purchase orders to ensure proper charges.
3. Makes necessary adjustments to invoices.
4. Prepares claims to provide authorization for payment.
5. Prepares payment report for Commissioners’ approval detailing department charges and items and/or services purchased, then pays bills once approved.
6. Writes check and forwards to vendors.
7. Enters claims data on data processing system.
8. Receipts and deposits county funds in proper accounts on a daily basis.

Filing and Records Management

1. Maintains accounts payable claim file by vendor name and date of purchase
2. Maintains unpaid purchase order files by vendor name and date.
3. Files paid invoices, with purchase order and receiving documentation attached to invoice, in permanent file by voucher number.

Typing and Stenographic

1. Types accounts payable reports.
2. Types checks for accounts payable.
3. Composes and types correspondence to vendors.

Education and Experience

1. High school diploma or G.E.D.
2. Two (2) years accounting experience.
3. Accounts Payable and Accounts Receivable experience desired.
4. Experience with computerized accounting systems desired.

Other Characteristics

1. Possess valid driver’s license.
2. Willing to work overtime, nonstandard hours, weekends and holidays as required to complete work assignments.
3. Willing to travel out of County as needed.
4. Willing to attend meetings, conferences, workshops, and training sessions as related in assigned work area.

Knowledge, Skills, and Abilities

(Any item with an asterisk will be taught on the job.)

1. Skills to communicate effectively with office staff and general public.
2. Math skills to perform basic accounting and bookkeeping operations.
3. Skills to prepare reports, complete forms, and to compose letters.
4. Skills to read and understand written instructions, manuals and correspondence.
5. Ability to operate office machines such as calculator, computer terminal and copy machine.
6. Basic knowledge of bookkeeping and accounting procedures and principles.
7. Knowledge of general office procedures.
8. Ability to work independently with little supervision.
9. Knowledge of departmental policies and procedures and ability to apply them to work problems.

Baldwin County Commission and Baldwin County Sheriff’s Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff’s Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff’s Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.

Education Requirements

GED or high school diploma

Skill, Certification & Experience Requirements

• Data or recordkeeping experience
• Financial/accounting experience

Position Benefits

• Paid sick leave and vacation time
• Paid time off for federal and state holidays
• Free Employee Health Clinics
• Free Local Ground Ambulance & AirMed
• Free Long Term Disability & Life Insurance

Closing Date for Applications

December 16, 2025